Privacy Policy
Effective Date: June 30, 2026.
For the Love of Tartan™ respects your privacy.
This Privacy Policy explains how we collect, use, store, and protect information submitted through For the Love of Tartan™, The Tartan Letter Club™, our website, forms, email list, membership tools, private member spaces, and related services.
By using this website, subscribing to the letters, applying for membership, completing a member profile, becoming a member, or participating in The Tartan Letter Club™, you agree to this Privacy Policy.
Who we are
For the Love of Tartan™ is a private correspondence club for Americans and Scots drawn to letters, heritage, friendship, cultural exchange, and meaningful connection across the water.
The Tartan Letter Club™ is the private member room within For the Love of Tartan™.
Contact:
Information we collect
We may collect information you voluntarily provide, including:
Name
Email address
Country, city, region, or general location
Application responses
Member Correspondence Profile responses
Profile photo, if submitted
Membership status
Payment status
Messages or reports sent to us
Safety concerns or moderation notes
Preferences related to correspondence, introductions, interests, and boundaries
Images, posts, comments, or other content you choose to share inside the private member room
We may also collect basic technical information through website and platform tools, such as browser type, device information, IP address, pages visited, and general usage activity.
How we collect information
We may collect information when you:
Visit the website
Subscribe to free letters
Apply to join The Tartan Letter Club™
Become a paid member
Complete a member profile
Upload a profile photo
Participate in the private member room
Submit a report or concern
Contact us by email or form
Manage your membership through the member portal
How we use your information
We may use your information to:
Send free letters, updates, and member communications
Review membership applications
Manage Founding Membership invitations
Process membership access
Provide private member materials
Operate The Tartan Letter Club™ member room
Support thoughtful correspondence and moderated introductions
Protect the safety and integrity of the room
Investigate reports or rule violations
Prevent scams, harassment, fake identities, money requests, explicit content, and unsafe conduct
Respond to questions or support requests
Maintain records related to membership, payment, moderation, and safety
Improve the website, forms, member experience, and program
Profile photos
Each member profile may include one profile photo.
At signup or member onboarding, members may be encouraged to submit a clear, recent photo of themselves so we can support trust, safety, and human review. This helps us reduce fake profiles, bots, impersonation, and scam behavior.
A profile photo is not used for public browsing, swiping, rating, or dating-app-style matching.
Profile photos submitted through private intake forms may be used for internal review, safety, and future moderated introduction purposes.
Photos submitted through private intake forms are not publicly visible to other members unless profile visibility is enabled inside the private member room or you consent to having your photo shared as part of a moderated introduction.
For moderated introductions, a clear and current profile photo may be required before an introduction is offered.
Images shared inside the member room
Members may share appropriate images in posts inside the private member room if they choose.
Appropriate images may include travel photos, landscapes, books, textiles, tartan, historic places, ordinary life, pets, food, events, or personal photos members are comfortable sharing.
Explicit images are not allowed.
Members may not upload, post, send, or imply sexual, nude, suggestive, fetish-based, harassing, threatening, or unwanted intimate images.
Members may not use fake photos, celebrity photos, impersonation images, misleading profile images, or images that do not represent them.
Members may not post another person’s image without permission.
Any explicit image, unsolicited sexual image, or image used to pressure, shame, harass, or sexualize another member may result in immediate review, restricted access, removal from the room, or termination of membership.
Member profiles and private spaces
If you join the private member room, information you add to your member profile may be visible to other approved members inside that private space depending on the settings of the community platform.
Please do not post information in the private member room that you would not want other approved members to see.
We may review member activity if needed to enforce house rules, investigate reports, or protect the room.
Payments
Membership payments may be processed through third-party payment providers such as Stripe and/or membership tools such as Ghost.
We do not intentionally collect or store full credit card numbers on our own systems.
Payment processors may collect payment details, billing information, fraud-prevention information, and other data needed to process transactions and comply with their legal obligations.
Third-party tools
We may use third-party tools to operate the website, forms, email list, payment system, member records, and private community.
These may include, but are not limited to:
Ghost
Stripe
Tally
Airtable
Circle
Email and domain service providers
Analytics or website tools
These third parties may process information according to their own privacy policies and terms.
Email communications
If you subscribe, apply, or join, we may email you about:
Free letters
Application updates
Membership invitations
Payment and account information
Member orientation
Private prompts
Safety updates
Program changes
Support requests
You may unsubscribe from marketing or public letters using the unsubscribe link in those emails.
Some administrative, safety, payment, or membership-related emails may still be sent when necessary to operate your account or protect the room.
Safety and moderation
We may collect and retain information related to safety reports, member conduct, rule violations, moderation decisions, screenshots, notes, and related communications.
This information may be used to review concerns, protect members, enforce house rules, restrict access, remove members, prevent repeat violations, and document safety-related decisions.
Legal, safety, and law enforcement disclosures
We do not sell your personal information or share private member information casually.
We may disclose information when required by law, legal process, court order, subpoena, or lawful request from law enforcement or government authorities.
We may also preserve, review, or disclose information when we believe it is reasonably necessary to:
Protect the safety, rights, or privacy of members, applicants, or others
Investigate safety reports, harassment, scams, threats, impersonation, explicit content, or rule violations
Prevent fraud, abuse, cybercrime, exploitation, or unsafe conduct
Enforce our Terms and Conditions and house rules
Respond to emergencies or credible threats of harm
Protect the integrity of For the Love of Tartan™ and The Tartan Letter Club™
If a member reports conduct that may be criminal, we may advise the affected person to contact local law enforcement, the appropriate cybercrime reporting agency, or another relevant authority.
We may preserve account records, messages, reports, screenshots, timestamps, payment records, profile information, and related materials when needed for safety, moderation, legal, or law enforcement purposes.
How we share information
We do not sell your personal information.
We may share information only when necessary to:
Operate the website, forms, payments, email list, member records, or private community
Process payments
Review applications
Provide member access
Investigate safety concerns
Enforce house rules
Comply with legal obligations
Protect the rights, safety, and integrity of For the Love of Tartan™, The Tartan Letter Club™, members, applicants, or others
Data storage and security
We use reasonable administrative, technical, and organizational measures to protect the information we collect.
No online system is perfectly secure. Please use care when sharing personal information online or inside the private member room.
Data retention
We may retain your information for as long as needed to operate the website, manage memberships, comply with legal obligations, resolve disputes, enforce agreements, protect the room, and maintain safety records.
Application, membership, payment, and moderation records may be retained even after cancellation if needed for legitimate business, legal, or safety reasons.
Your choices
You may:
Unsubscribe from public letters
Cancel your membership through your member account
Request correction of certain information
Request deletion of certain information, where legally and operationally possible
Choose not to upload a profile photo unless required for a specific feature
Choose what information you share in the private member room
To make a privacy request, contact:
UK and EEA privacy rights
If you are located in the United Kingdom or the European Economic Area, you may have rights under applicable data protection law, including the UK GDPR, EU GDPR, and related local law.
Depending on the circumstances, these rights may include the right to:
Access the personal information we hold about you
Request correction of inaccurate information
Request deletion of certain information
Object to certain uses of your information
Request restriction of certain processing
Request a copy of certain information in a portable format
Withdraw consent where processing is based on consent
Lodge a complaint with the relevant supervisory authority
To make a privacy request, contact:
We may need to verify your identity before responding to a privacy request.
Lawful bases for processing UK and EEA personal information
Where UK or EU data protection law applies, we process personal information using one or more lawful bases, including:
Consent — when you subscribe to letters, submit optional information, upload an optional profile photo, or choose to participate in certain member features.
Contract — when processing is necessary to provide membership access, account management, paid member materials, billing support, or the private member experience you signed up for.
Legitimate interests — when processing is necessary to review applications, operate the club, protect the room, prevent scams or abuse, moderate safety concerns, improve the member experience, and communicate with applicants or members in ways they would reasonably expect.
Legal obligation — when we need to retain or disclose information to comply with applicable law, legal process, tax, accounting, payment, or regulatory obligations.
Vital interests — in rare cases, where processing may be necessary to protect someone from serious harm.
International processing and transfers
For the Love of Tartan™ is operated from the United States and uses third-party service providers that may process or store information in the United States, the United Kingdom, the European Economic Area, or other jurisdictions.
If you are located in the UK or EEA, your information may be transferred outside your home jurisdiction as part of operating the website, applications, membership program, payments, communications, records, and private member room.
Where required, such transfers may rely on appropriate safeguards used by our third-party providers, such as contractual transfer mechanisms or other lawful safeguards.
By applying, subscribing, joining, or participating, you understand that your information may be processed through these platforms as part of operating For the Love of Tartan™ and The Tartan Letter Club™.
Complaints
If you are located in the UK or EEA and have concerns about how your personal information is handled, please contact us first at:
You may also have the right to lodge a complaint with the relevant data protection authority in your country or region.
Children
For the Love of Tartan™ and The Tartan Letter Club™ are intended for adults age 18 and older.
We do not knowingly collect information from children under 18.
Changes to this policy
We may update this Privacy Policy from time to time.
The updated version will be posted on this page with a new effective date.
Contact
For privacy questions, account questions, safety concerns, or support requests, contact: